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Texas Department of Insurance

The Texas Department of Insurance (TDI) is a state agency responsible for both consumers and the insurance industry. We work to fulfill our legislative mandate to regulate the insurance industry, administer the Texas workers’ compensation system, and promote a healthy insurance marketplace, while also protecting the people and the businesses that are served by insurance. We take our responsibility to Texans seriously and strive for excellent customer service through our professional attitude, competence and efficiency.

Important notice: Read before you apply

Veterans’ preference:

To receive veterans’ preference, applicants must provide at least one of the following documents with their State of Texas Application:

  • a copy of the DD 214, member #4;
  • a statement of compensation from the Veterans Benefits Administration; or
  • a copy of the DD 1300.

Applicable Military Occupational Specialty (MOS) codes are included, but not limited to one of the following: 15P, 641X, 018, 0100, 0111, 0102, 3A1X1, 3A, 01.

Additional Military Crosswalk information can be accessed at:

http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

Veterans: Go to www.texasskillstowork.com for assistance with translating your military work experience and training courses into civilian job terms, qualifications/requirements and skill sets.

Current opportunity: Administrative Assistant

Internal/External Posting – TDI Employees and General Public

The Administrative Assistant performs administrative and support work for the Legal Division’s Office of Policy Development Counsel. Work involves coordinating legal and administrative support and maintaining communications with clients, attorneys, agencies, and the general public.


This position:

  • formats legal documents in accordance with applicable formatting requirements; reviews legal publications and compares to agency filings; reports findings to attorneys within specified timeframe;
  • collects information from attorneys, compiles, reviews, and edits documents, data in charts, graphs and databases timely and accurately, including updates to knowledge management tools;
  • assists with printing, copying, and organizing hearing and case materials and routing and filing office materials;
  • creates internal document comparison charts;
  • prepares administrative reports and metrics, including bimonthly OPDC reports and reports of filed legislation during legislative session; and
  • performs other duties as assigned.

Qualifications

Graduation from high school or equivalent. College hours in course work relevant to required experience may be substituted for experience on a year-for-year basis. 


Additionally, this position requires:

  • one year of experience in administrative support work.

Preferences for this position include:

  • graduation from an accredited university or college.

This position requires demonstrated knowledge of:

  • plain language style of writing;
  • spelling, grammar, punctuation, and sentence structure rules; and
  • office management principles.

This position requires demonstrated skill in:

  • the use of computer and office equipment and reference materials; the use of Microsoft Word, Excel, PowerPoint, Outlook and Lync;
  • researching policies and procedures;
  • communicating effectively orally and in writing with all levels of coworkers, government officials, and the public;
  • proofreading and accurately editing high volumes of text within strict timelines;
  • clearly and concisely translating complex information into plain language; and
  • administrative and office procedures to include the use of proper business telephone and email etiquette, and internal communication strategies.

This position requires the demonstrated ability to:

  • prepare and edit documents;;
  • compile and accept revisions of reports and documents;
  • manage heavy, fluctuating workloads;
  • perform under pressure and handle confidential work with tact and discretion;
  • offer positive and constructive ideas, encouragement, and support to other staff members while upholding the agency's core values;
  • maintain flexibility and work with interruptions and changing priorities;
  • edit and proofread high volumes of text;
  • work independently;
  • organize and prioritize workload;
  • work well with all levels of coworkers, including a diverse group of legal, administrative, and executive staff, stakeholders, and the general public;
  • implement administrative procedures to interpret and effectively communicate policies and procedures; and
  • use video recording equipment and edit video files or the ability to learn to do so.

Position details

Opening date:07/03/2018
Functional title:Administrative Assistant
Classification title:Administrative Assistant II
Status:Internal/External Posting – TDI Employees and General Public
Application deadline:Until Filled
Pay group:A11
Monthly salary: $3,075.00
Annual salary:$36,900.00
Job posting number:18-300
Division:Legal & Enforcement/Office of Policy Development Counsel
Location:333 Guadalupe, Austin, TX 78714
Travel required:5 %

 

For more information, contact:

Last updated: 7/6/2018